The New York City Office of Labor Relations (OLR) serves as the Mayor’s chief representative in the conduct of all labor relations between the City of New York and labor unions representing employees of the city. OLR is responsible for negotiating and administering collective bargaining agreements for approximately 150 bargaining units representing over 300,000 employees across the broad and diverse spectrum of municipal services the City offers.

In addition, OLR administers the City’s Health Benefits Program, which provides health insurance coverage to approximately 1.2 million employees, retirees, and dependents; the Deferred Compensation Plan, which manages more than $30 billion in employee retirement assets; the Employee Assistance Program, providing mental health support to City employees and their families, and Work Well NYC, the City’s workplace wellness program.

Job Description
The office of Labor Relations Administration Division is seeking to hire a Principal Administrative Associate to report directly to the Assistant Commissioner of Administration and Employee Development and Deputy Director of Administration. The Principal Administrative Associate will be responsible for the following:

- Work closely with the timekeeper, payroll, and human resources staff.
- Create job postings in Smart Recruiter and track postings with Divisions.
- Follow daily HR transactions including onboarding, offboarding, securing leaves of absence, and addressing payroll inquiries.
- Work on various confidential time sensitive projects for the agency with the Assistant Commissioner of Administrations and Deputy Director of Administration.
- Liaison for OLR Training with DCAS NYCity Learn.
- Enroll and approve training in DCAS NYCity Learn for all OLR employees.
- Handle all onboarding and offboarding of employees’ identification credentials.
- Maintain filing systems for active and inactive employees.
- Handle, enter and update the personnel database.
- Handle, create and update personnel forms for OLR policies and procedures.
- Work on confidential time sensitive projects for Administration Division.
- Work on presentations for Administration Division to present to OLR agency

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

- Candidate must demonstrate a strong knowledge of NYCAPS, PRISE, CHRMS, PMS, Remedy Tickets, Certs, Smart Recruiter - Candidate must demonstrate interpersonal, diplomacy, reliability, and organizational skills. Proficient in Microsoft Office applications, particularly Excel, VISIO, and PowerPoint. - Can handle confidential and sensitive matters with discretion.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.