THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $87,000.00 - $95,000.00

SELECTED CANDIDATES MUST HAVE FILED FOR, TAKEN, AND PASSED THE EXAM FOR THE CIVIL SERVICE TITLE LISTED TO AVOID BEING “BUMPED” OUT OF YOUR POSITION WHEN THE ELIGIBILE LIST FOR THIS TITLE IS ESTABLISHED.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The Division of Administration provides a wide range of support services throughout ACS to ensure all Divisions receive adequate and efficient support services to carry out their respective missions. The Division of Administration (Admin) employs approximately 463 public employees. Admin manages a Personnel Services (PS) Budget of approximately $29M and an Other Than Personnel Services (OTPS) Budget (OTPS) of $140M. It provides services including building maintenance, real estate, design, construction management, facilities and custodial services, occupational safety and health, operational support, security, transportation, and print production.

The Office of the Chief Operating Officer (COO) provides high-level administrative and analytical operational support to the Division of Administration. The Office of the COO is responsible for supporting the development and implementation of short-term plans and long-term organizational strategies for the Division, factoring in all projects and plans approved by the Deputy Commissioner. The Office manages the $75M Other Than Personnel Services (OTPS) Budget for all Divisional contracts and finances for the Division to effectively manage contracts and deliver operational goods and services.

What we’re looking for:

Reporting to the Deputy Executive Director of Financials and Contract Administration, the Deputy Director will support the Division of Administration's contract management staff to initiate and reconcile requests for goods and services and invoice payment in PASSPort and AIPr TM. The Finance and Contract Administration Unit is an efficiency support team that serves as a centralized support team for all Contract Managers within the Division of Administration. The Deputy Director will be responsible for ensuring continuous movement of the Division's purchasing activities and invoices through the PASSPort and AIPTM systems. This includes liaising with internal and external stakeholders for the timely processing of orders, approval of invoices, and tracking of all activities initiated in PASSPort and AIPTM.

Responsibilities include the following:

- Laise with ACS Programs coordinating travel arrangements complying with Directive 6 regulations
- Create purchasing requisitions in the PASSPort System
- Monitor and close out invoices in PASSPort
- Review and processing invoices in AIPTM
- Prepare spreadsheets and detailed reports
- Respond to inquiries from vendors, contractors, and program staff
- Coordinate with the Budget and Payment Teams on encumbrances and technical assistance
- Maintain vendor relationships


ADDITIONAL INFORMATION:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY:

- Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID # 766699
- NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
- NOTE: ONLY CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

ADMINISTRATIVE CONTRACT SPECIA - 1009A

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.