Civil Service Title- Administrative Procurement Analyst (NM)


* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

Serves as a Staff Manager in the Division of Bridges Capital Design and Construction unit. The Staff Manager reports directly to the Deputy Chief Engineer. The Staff Manager will handle all of the Procurement/Administrative functions for the unit including supervising an Administrative Manager performing related work. Oversee the purchases of office equipment, supplies and furniture for the unit. Oversee the procurement activities; coordinate and track PQL requests by consultants for technical qualification designation and oversee CSC committee member attendance. In addition, prepare and update the CDC vacancy report to include vacancies from retirements, resignations and track new hire appointments. Manage organizational charts, vacancies, personnel actions for East River Bridges, Movable Bridges, Roadway Bridges, Component Rehabilitation, BQE/Design Build units and submit monthly reports. Review IFA employees’ position numbers, org charts for discrepancies, and make changes, as necessary. Review DOT B report for accuracy and confirm employees are in the right budget code or work unit, prepare roster corrections if needed. Review, distribute, bi-weekly OT Cap Waiver Request. Liaise with unit Managers to prepare justifications and percentages for employees Overtime Cap Waiver request. Serve as the bureau’s hiring manager, create and submit job postings in SharePoint workflow to division HR for NYCAPs submittal. Assign roles and review resumes in Smart Recruiters. Provide ongoing training and support to Directors utilizing Smart Recruiter. Update the Org chart portal to include supervisor, office title, and site location changes. Track personnel actions using the PAR management system. Provide updates to Deputy Chief Engineer. Assist with providing additional justifications for personnel actions to OMB. Monitor and track paid overtime and comp time usage. Manage the Performance Evaluations, Probationary Evaluations Reports, Civil Service Memos, and absence control for 100+ employees. Prepare units’ application requests to recruit for Summer/College Internship Program. Assist the Deputy Chief Engineer and handle special projects as needed.


Preferred Skills
Ability to communicate effectively in verbal and written form. Ability to interact professionally with a diverse group of executives, administrative and engineering staff. Proficient in Microsoft Word, and Excel. Knowledge of Bridges SharePoint workflow database, PAR Management, Org Chart Portal, Smart Recruiters, Visio.

Work Location
55 WATER ST, MANHATTAN, 10041

Hours
8:00AM - 4:00PM

All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 780532. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

ADM PROC ANAL-NM FRM M1-3 - 8297A

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred Skills

Ability to communicate effectively in verbal and written form. Ability to interact professionally with a diverse group of executives, administrative and engineering staff. Proficient in Microsoft Word, and Excel. Knowledge of Bridges SharePoint workflow database, PAR Management, Org Chart Portal, Smart Recruiters, Visio.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.